Reducing IT infrastructure costs with Waybot robots

In today's increasingly digital business environment, there is a growing need to optimize costs, especially in the area of IT infrastructure. Maintaining network equipment, servers, cloud platforms, and software requires not only initial investments but also ongoing expenses. Cleaning processes are no exception: when implementing robotic systems, companies usually face the need to create a complex IT environment. However, Waybot robots allow you to completely rethink your approach to digital cleaning support and significantly reduce costs.
In this article, we will look at how the use of autonomous Waybot robots allows businesses to reduce IT costs, eliminate complex infrastructure, and at the same time ensure a high level of cleanliness, safety, and transparency in cleaning processes.

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Why flexibility is key to effective automation—Why IT infrastructure is so expensive for businesses

Before talking about the benefits, it is important to understand exactly what elements the IT budget is spent on when using classic solutions in cleaning automation. In a company that uses traditional robotic systems, the business has to invest in:
installing Wi-Fi access points throughout the premises (especially in large warehouses and production areas);
servers for storing maps, logs, schedules, and backups;
software maintenance and updates;
hiring or engaging IT specialists to support the robots;
integration with existing ERP/CRM systems;
data protection and network security configuration.
All these components increase the cost of owning an automated system significantly. Even after implementation, maintenance costs remain high, especially if several robots are used at different sites or in different areas of the same enterprise.

How Waybot is changing the game

Waybot robots are designed to minimize dependence on external infrastructure. This means that the device can perform its main task—cleaning premises—without an internet connection, servers, or IT specialists. Below, we will examine the key features that enable Waybot to significantly reduce costs associated with digital systems.

Complete autonomy without Wi-Fi

Waybot does not require a constant network connection. It independently scans the space, builds maps and routes, and then saves them to its internal memory. After that, the robot can operate even in complete isolation — in hangars, unpaved warehouses, temporary exhibitions, and other similar facilities.
This eliminates the need for businesses to deploy expensive Wi-Fi networks, especially in facilities with metal walls or many partitions, where the signal is unstable or completely absent.
Data storage inside the device

All floor plans, schedules, cleaning reports, and event logs are stored in Waybot's internal memory. There is no need to set up a separate server or purchase cloud subscriptions to store and process information. Data is synchronized with the Waybot Control cloud platform only when connected — otherwise, the robot operates autonomously.
This eliminates the costs of renting server capacity, paying for licenses, and supporting and maintaining software. In addition, there is no risk of data loss in the event of network failures: even if the connection is lost, the robot will continue to operate and all records will remain accessible.
Easy to manage and no dependence on IT staff

Waybot is controlled via a simple intuitive interface: a web panel or mobile app. All configuration actions can be performed independently — without involving developers or system administrators. The robot does not require separate API configuration or integration with other digital systems, unless this is specified in advance.
The enterprise receives a standalone cleaning solution that does not require 24/7 IT support. This is especially relevant for companies without their own IT department or with a limited number of technical staff.
Automatic updates and diagnostics

Waybot automatically checks for updates and can download them when connected to the network. It can also diagnose malfunctions and report them via the interface. This reduces the workload on the IT department and cuts down on the number of incidents that require manual intervention.

Savings that cannot be overlooked

Before the introduction of solutions such as Waybot, companies had to allocate significant budgetary resources to IT infrastructure. To organize automated cleaning, it was necessary to deploy a full-fledged network environment: installing Wi-Fi hotspots covering the entire facility, laying additional communications, renting or purchasing servers for data storage, integrating with management systems, purchasing licenses for specialized software, and hiring technical specialists to support the entire system.
In addition, each update, route configuration, or fault diagnosis required the involvement of qualified IT personnel, which also increased operating costs. The total cost of implementing and maintaining traditional infrastructure could reach hundreds of thousands of rubles per month, especially in the case of large warehouses, manufacturing enterprises, or logistics hubs.
With the introduction of Waybot robots, the situation is changing dramatically. Thanks to the autonomy of the devices and local data storage, the need to install extensive networks or rent cloud capacity simply disappears. The robots do not require constant access to the internet, do not need complex configuration, work “out of the box,” and can be serviced without the involvement of a separate IT specialist. All floor plans, routes, schedules, and reports are stored in the device's internal memory and synchronized when a connection is available.
As a result, companies that have implemented Waybot report a reduction in IT costs of up to 90% compared to traditional solutions. This is especially noticeable for businesses that use multiple facilities or temporary spaces — the same robot can move between areas and work in a new location without additional infrastructure.
In other words, instead of having to invest tens or hundreds of thousands of rubles every month in maintaining networks, servers, and software, businesses get a simple, reliable, and autonomous cleaning system that works stably and efficiently without overloading the IT budget.

Where reducing IT costs is particularly relevant

Waybot is particularly useful in the following scenarios:
In warehouses and manufacturing facilities, where network coverage is traditionally weak and the size of the premises makes Wi-Fi installation costly.
At temporary facilities and seasonal sites, where it is impractical to deploy IT infrastructure for a few months of operation.
In rented premises — businesses avoid the cost of retrofitting third-party spaces.
For cleaning contractors — dozens of customers can be served without duplicating infrastructure investments.

Modern businesses need effective solutions that not only increase productivity but also optimize costs. Waybot is not just a cleaning robot. It is a comprehensive tool for reducing IT infrastructure costs. Thanks to its autonomy, local data storage, simple management, and resistance to failures, companies can do away with expensive network solutions, servers, technical specialists, and multi-layered digital systems.
If you want to reduce costs, simplify processes, and get a reliable cleaning system without burdening your IT department, the solution is already here — it's Waybot.