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Reducing cleaning costs: calculations and examples using Waybot robots
In 2025, more and more companies are thinking about how to save money on cleaning without losing quality. Modern technology provides a clear answer: replacing staff with robots is not only the future, but also an effective strategy to reduce cleaning costs now. Waybot robots, designed for professional cleaning in commercial and industrial environments, are showing convincing savings results. In this article, we will look at what exactly the savings with robots are, how to correctly calculate the cost-effectiveness of replacing staff, and what examples are already proving the effectiveness of this approach today.
Why cleaning costs are rising: challenges for businesses
The cost of manual cleaning increases every year. Here are the main reasons:
- 1. Growth in salaries and social contributionsBy law, employers are required to pay not only salaries, but also all taxes, contributions to the Pension Fund, Social Insurance Fund, and other funds. In total, the company spends 30–50% more than the cleaner's “gross” salary.
- 2. Staff shortageIn large cities, it is becoming increasingly difficult to hire staff for low-paid positions. Staff turnover, training new employees, and quality control all increase overhead costs.
- 3. Low productivity of manual laborOne person is physically incapable of cleaning more than 800–1,200 m² per shift without compromising quality. But what if the premises cover an area of 5,000–10,000 m²? This would require a whole team and clear scheduling.
How to save money on cleaning with the Waybot robot
Waybot offers a range of cleaning robots capable of replacing one to three cleaners per shift. Savings are achieved through several factors:
- The robot works longer and without breaks.Unlike humans, robots can work for 6–8 hours without stopping and do not require breaks, vacations, or sick leave. Their productivity is higher—on average, they clean up to 4,000 m² per shift.
- No payroll expensesWith robots, you don't pay income tax or insurance contributions, and you don't have to deal with labor laws. This significantly reduces costs.
- Fewer errors and reworkWaybot's intelligent algorithms eliminate missed areas, repeated cleaning, and route intersections. This minimizes operating time and increases accuracy.
Replacing staff with robots: calculating savings
Calculation example
Let's assume that a company cleans a warehouse with an area of 6,000 m². To do this, three cleaners work daily, each with a salary of 40,000 rubles. Taking into account taxes and contributions, the monthly expenses amount to approximately 180,000 rubles.
The purchase of one high-performance Waybot robot costs 1,500,000 rubles, with a service life of at least 5 years. At the same time, monthly maintenance costs are around 10,000 rubles (consumables, charging, service).
Savings in the first year:
Personnel costs: ₽180,000 × 12 = ₽2,160,000
Robot costs: 1,500,000 ₽ + 120,000 ₽ (maintenance)
Savings: 540,000 ₽ in the first year
Payback period — less than a year. And with salary increases and inflation taken into account — even faster.
Additional benefits of using robots Consistent quality
Robots clean along a set route, always with the same thoroughness. This eliminates the “human factor” and fluctuations in cleanliness levels.
Integration with digital platforms
Waybot Control allows you to track work in real time, receive reports, and customize routes. This simplifies management and provides transparency for all processes.
Environmental friendliness and reduced resource consumption
Many models are equipped with water recirculation and detergent dispensing functions. This reduces chemical and water costs by up to 60%.
Robots clean along a set route, always with the same thoroughness. This eliminates the “human factor” and fluctuations in cleanliness levels.
Integration with digital platforms
Waybot Control allows you to track work in real time, receive reports, and customize routes. This simplifies management and provides transparency for all processes.
Environmental friendliness and reduced resource consumption
Many models are equipped with water recirculation and detergent dispensing functions. This reduces chemical and water costs by up to 60%.
Case studies of companies that are already saving money with Waybot Business center in St. Petersburg
Before the robot was introduced: 4 cleaners × 35,000 rubles = 140,000 rubles/month.
After introducing 2 robots: 2 × 1,200,000 ₽ (payback period of 10 months).
Maintenance costs — 20,000 ₽/month.
Reduction in cleaning costs — more than 50%.
Logistics company warehouse
There was a problem with night shifts: it was expensive and difficult to find employees. One autonomous robot solved the problem of round-the-clock cleaning. Savings for the first year — 800,000 rubles.
Before the robot was introduced: 4 cleaners × 35,000 rubles = 140,000 rubles/month.
After introducing 2 robots: 2 × 1,200,000 ₽ (payback period of 10 months).
Maintenance costs — 20,000 ₽/month.
Reduction in cleaning costs — more than 50%.
Logistics company warehouse
There was a problem with night shifts: it was expensive and difficult to find employees. One autonomous robot solved the problem of round-the-clock cleaning. Savings for the first year — 800,000 rubles.
When a cleaning robot is more cost-effective than outsourcing
Many companies consider outsourcing cleaning services as a way to save money on cleaning their premises. At first glance, this may indeed seem like a convenient and budget-friendly solution: a fixed monthly fee, no need to hire your own staff, and no need to worry about equipment maintenance. However, in reality, this approach often leads to additional costs and risks.
Why is a fixed payment not always beneficial?
When outsourcing, the company pays the same amount regardless of the actual volume and quality of the work performed. If additional cleaning is required, this is an additional cost. If the cleaning is not done properly, you have to request rework or even turn to other contractors, which leads to double expenses.
Problems with cleaning quality
Cleaning companies often use cheap and outdated equipment, and staff turnover is too high. This affects the quality of cleaning: missed areas, ineffective cleaning of dirty areas, unpredictable quality. As a result, you have to spend time and money on monitoring and re-cleaning.
Lack of flexibility and control
Outsourcers work strictly according to schedule and agreements, which makes it difficult to make quick changes to the schedule, for example, in case of unforeseen situations or increased workload. This can lead to missed deadlines and a lack of cleaning at critical moments.
Advantages of your own Waybo robot
Many companies consider outsourcing cleaning services as a way to save money on cleaning their premises. At first glance, this may indeed seem like a convenient and budget-friendly solution: a fixed monthly fee, no need to hire your own staff, and no need to worry about equipment maintenance. However, in reality, this approach often leads to additional costs and risks.
Why is a fixed payment not always beneficial?
When outsourcing, the company pays the same amount regardless of the actual volume and quality of the work performed. If additional cleaning is required, this is an additional cost. If the cleaning is not done properly, you have to request rework or even turn to other contractors, which leads to double expenses.
Problems with cleaning quality
Cleaning companies often use cheap and outdated equipment, and staff turnover is too high. This affects the quality of cleaning: missed areas, ineffective cleaning of dirty areas, unpredictable quality. As a result, you have to spend time and money on monitoring and re-cleaning.
Lack of flexibility and control
Outsourcers work strictly according to schedule and agreements, which makes it difficult to make quick changes to the schedule, for example, in case of unforeseen situations or increased workload. This can lead to missed deadlines and a lack of cleaning at critical moments.
Advantages of your own Waybo robot
How to implement a robot without risk
Waybot offers a unique opportunity—a free test drive of the robot on your premises. This means that you can:
Evaluate the performance and quality of cleaning in your business environment, without purchasing or renting.
Check how well the robot suits your premises and cleaning schedules.
Receive a detailed report and recommendations from Waybot specialists.
The test drive helps eliminate any doubts and mistakes when choosing equipment. You see the robot's real effectiveness and make an informed decision about purchasing or renting. This approach significantly reduces financial and operational risks.
Waybot offers a unique opportunity—a free test drive of the robot on your premises. This means that you can:
Evaluate the performance and quality of cleaning in your business environment, without purchasing or renting.
Check how well the robot suits your premises and cleaning schedules.
Receive a detailed report and recommendations from Waybot specialists.
The test drive helps eliminate any doubts and mistakes when choosing equipment. You see the robot's real effectiveness and make an informed decision about purchasing or renting. This approach significantly reduces financial and operational risks.
Conclusion: Cleaning robotization is a tool for optimizing costs today
In 2025, cleaning robotization will not be just a passing trend, but a time-tested and economically viable strategy. If your company is looking for ways to save on cleaning, improve quality, and reduce the workload on staff, automation with Waybot robots is the optimal solution.
Cleaning costs are reduced by eliminating ongoing expenses for salaries, taxes, and social security contributions.
Eliminating staffing issues solves problems with hiring, training, and supervising employees.
Increased transparency and control allow you to manage the cleaning process remotely, receive reports, and analyze effectiveness.
Savings with Waybot robots are not empty promises, but a fact confirmed by figures and successful case studies. Investments in technology pay off in the first year, making your business more efficient and competitive.
Ready to take your cleaning to the next level? Contact Waybot for a consultation, test drive, and ROI calculation — start saving money and improving cleaning quality today.
In 2025, cleaning robotization will not be just a passing trend, but a time-tested and economically viable strategy. If your company is looking for ways to save on cleaning, improve quality, and reduce the workload on staff, automation with Waybot robots is the optimal solution.
Cleaning costs are reduced by eliminating ongoing expenses for salaries, taxes, and social security contributions.
Eliminating staffing issues solves problems with hiring, training, and supervising employees.
Increased transparency and control allow you to manage the cleaning process remotely, receive reports, and analyze effectiveness.
Savings with Waybot robots are not empty promises, but a fact confirmed by figures and successful case studies. Investments in technology pay off in the first year, making your business more efficient and competitive.
Ready to take your cleaning to the next level? Contact Waybot for a consultation, test drive, and ROI calculation — start saving money and improving cleaning quality today.
