Mobile notifications and alerts from the robot vacuum cleaner: how the notification system works
Modern cleaning technologies increasingly involve collaborative cleaning, in which a robot assistant and a human interact in real time. In this context, a mobile notification and alarm system plays a critical role. It not only provides control over the robot's work, but also transforms cleaning involving humans into a clearly coordinated process. In this article, we will take a detailed look at how the notification system works, what types of signals exist, and how automation combines with staff actions.
Why do you need notifications from a cleaning robot?
The connection between the robot and the operator is the foundation of effective cleaning. No matter how intelligent a robot assistant may be, it faces limitations in real-world conditions: temporary obstacles, lack of consumables, navigation failures. To prevent such situations from leading to downtime, notification and alarm systems are used to immediately inform staff of the problem.
The scenario of “the robot works — the person watches” is outdated. Today's trend is automation and people working together in the same cycle. Notifications make this possible: people receive clear information and can quickly intervene if necessary.
The scenario of “the robot works — the person watches” is outdated. Today's trend is automation and people working together in the same cycle. Notifications make this possible: people receive clear information and can quickly intervene if necessary.
How the alarm system works: structure and principles
Waybot Control cloud system: coordination center
Waybot cleaning robots connect to the Waybot Control cloud platform, which:
Receives telemetry in real time;
Analyzes the robot's actions;
Sends notifications to the operator when events occur.
Each robot syncs with the system via Wi-Fi. When turned on and during cleaning, it reports on the progress of tasks, charge level, tank fill level, and obstacles on the route.
Notification channels
Alerts are sent via:
Push notifications to the operator's mobile app;
E-mail to facility administrators;
Browser interface on a work tablet.
This provides flexibility: regardless of the time of day or location, staff know what is happening.
Waybot Control cloud system: coordination center
Waybot cleaning robots connect to the Waybot Control cloud platform, which:
Receives telemetry in real time;
Analyzes the robot's actions;
Sends notifications to the operator when events occur.
Each robot syncs with the system via Wi-Fi. When turned on and during cleaning, it reports on the progress of tasks, charge level, tank fill level, and obstacles on the route.
Notification channels
Alerts are sent via:
Push notifications to the operator's mobile app;
E-mail to facility administrators;
Browser interface on a work tablet.
This provides flexibility: regardless of the time of day or location, staff know what is happening.
- Types of notifications and alerts
- Classification by priority
- The notification system is divided into three levels:
- 1. Informational notifications:
- Cleaning completed;
- Robot has started a new cycle;
- Route report ready.
- 2. Warning signals: Water level below normal;
- Battery charge less than 20%;
- Repeated obstacle on the route.
- 3. Emergency alarms: Robot stuck (e.g., between shelves);
- Loss of GPS/lidar signal;
- Critical navigation error;
- Possible sensor damage.
- Each message contains:
- Event time;
- Exact alarm type;
- Coordinates on the map;
- Recommendations for the operator (e.g., “Refill the tank with clean water,” “Clean the lidar sensor”).
Real-life scenarios: how collaborative cleaning works
Cleaning with human involvement in non-standard situations
Thanks to the notification system, collaborative cleaning becomes a flexible and sustainable process. Here are some specific cases:
Scenario 1: shopping center on a day off
The robot starts cleaning according to schedule, but a temporary stand suddenly appears between the shopping pavilions. Navigation cannot correctly bypass it — the “Obstacle outside the map” alarm is triggered.
What happens:
The operator receives a push notification with the stop point.
They go to the location, remove the stand, or manually adjust the route via the tablet.
The robot continues from the same point without starting over.
Scenario 2: Nighttime office cleaning
The robot assistant completes the first cycle, but loses the Wi-Fi signal when exiting the elevator. The system instantly sends an alarm: “Loss of connection.” In the morning, the operator logs into the system, sees the stopping point, and manually restarts the cycle.
Result: the robot is not damaged, the data is saved, and the person responds quickly.
Cleaning with human involvement in non-standard situations
Thanks to the notification system, collaborative cleaning becomes a flexible and sustainable process. Here are some specific cases:
Scenario 1: shopping center on a day off
The robot starts cleaning according to schedule, but a temporary stand suddenly appears between the shopping pavilions. Navigation cannot correctly bypass it — the “Obstacle outside the map” alarm is triggered.
What happens:
The operator receives a push notification with the stop point.
They go to the location, remove the stand, or manually adjust the route via the tablet.
The robot continues from the same point without starting over.
Scenario 2: Nighttime office cleaning
The robot assistant completes the first cycle, but loses the Wi-Fi signal when exiting the elevator. The system instantly sends an alarm: “Loss of connection.” In the morning, the operator logs into the system, sees the stopping point, and manually restarts the cycle.
Result: the robot is not damaged, the data is saved, and the person responds quickly.
Setting up the notification system: step-by-step guide
How to start collaborative work between a robot and a human
For the system to work effectively, it must be set up correctly from the outset:
Step 1: Connecting to Wi-Fi and the cloud
The robot is activated via the network and registered in Waybot Control.
Step 2: Assigning responsible operators
Users who receive notifications are assigned — their phone numbers and email addresses are added to the system.
Step 3: Setting alarm thresholds
Water levels, battery status, sensor sensitivity — everything can be set in individual settings.
Step 4: Test run
A test route is carried out to check how effectively the notifications work.
Step 5: Feedback
If the robot frequently triggers alarms for no reason, the maps, routes, and sensor settings are adjusted.
How to start collaborative work between a robot and a human
For the system to work effectively, it must be set up correctly from the outset:
Step 1: Connecting to Wi-Fi and the cloud
The robot is activated via the network and registered in Waybot Control.
Step 2: Assigning responsible operators
Users who receive notifications are assigned — their phone numbers and email addresses are added to the system.
Step 3: Setting alarm thresholds
Water levels, battery status, sensor sensitivity — everything can be set in individual settings.
Step 4: Test run
A test route is carried out to check how effectively the notifications work.
Step 5: Feedback
If the robot frequently triggers alarms for no reason, the maps, routes, and sensor settings are adjusted.
Advantages of such an alert system
Why it is important in commercial cleaning
✅ Reduced downtime: any stoppage is quickly resolved without calling service.
✅ Quality control: reports and notifications allow you to see whether the robot has actually done its job.
✅ Safety: accidents are prevented because the operator is notified of the problem immediately.
✅ Increased customer confidence: it is clear that the robot works reliably and the staff is trained to interact with it.
✅ Balance between automation and control: automation and humans are not opponents, but partners.
Why it is important in commercial cleaning
✅ Reduced downtime: any stoppage is quickly resolved without calling service.
✅ Quality control: reports and notifications allow you to see whether the robot has actually done its job.
✅ Safety: accidents are prevented because the operator is notified of the problem immediately.
✅ Increased customer confidence: it is clear that the robot works reliably and the staff is trained to interact with it.
✅ Balance between automation and control: automation and humans are not opponents, but partners.
Modern cleaning goes beyond the usual processes. Today, it is an intelligent interaction in which a robot assistant and a human work not separately, but as a team. Mobile notification and alarm systems play a central role in this interaction.
We see that collaborative cleaning is no longer an experiment—it has become the standard. Thanks to the notification system, the robot reports on each stage of its work, and the human, in turn, does not waste time on constant monitoring but is always aware of what is happening. This approach is especially important in large facilities: shopping malls, warehouses, medical institutions, offices, where efficiency and predictability are needed.
Real-time information allows you to:
prevent emergencies,
promptly eliminate malfunctions without involving a technician,
manage processes remotely — even from another building or city.
It is cleaning with human involvement, rather than a fully autonomous mode, that currently shows the best results. This is because automation and humans are not competitors, but partners. The robot takes care of the routine, while the human remains the controller, analyst, and strategist.
Who benefits most from such a system? Business centers — to control cleaning quality without expanding their staff;
Management companies and homeowners' associations — to respond to problems in real time;
Shopping centers — to adapt to daily changes in the environment;
Production facilities — to minimize downtime and the risk of equipment damage;
Cleaning companies — to efficiently allocate personnel and machines.
The introduction of notifications is not just a “digital bonus,” but a real tool that provides a reliable connection between humans and robots, increases productivity, saves resources, and reduces stress from unpredictable situations.
If you are looking for a way to optimize cleaning, improve control, reduce manual labor, and at the same time maintain human involvement where it is necessary, the notification system from the robot assistant will be an important step towards the automated but controlled cleaning of the future.
We see that collaborative cleaning is no longer an experiment—it has become the standard. Thanks to the notification system, the robot reports on each stage of its work, and the human, in turn, does not waste time on constant monitoring but is always aware of what is happening. This approach is especially important in large facilities: shopping malls, warehouses, medical institutions, offices, where efficiency and predictability are needed.
Real-time information allows you to:
prevent emergencies,
promptly eliminate malfunctions without involving a technician,
manage processes remotely — even from another building or city.
It is cleaning with human involvement, rather than a fully autonomous mode, that currently shows the best results. This is because automation and humans are not competitors, but partners. The robot takes care of the routine, while the human remains the controller, analyst, and strategist.
Who benefits most from such a system? Business centers — to control cleaning quality without expanding their staff;
Management companies and homeowners' associations — to respond to problems in real time;
Shopping centers — to adapt to daily changes in the environment;
Production facilities — to minimize downtime and the risk of equipment damage;
Cleaning companies — to efficiently allocate personnel and machines.
The introduction of notifications is not just a “digital bonus,” but a real tool that provides a reliable connection between humans and robots, increases productivity, saves resources, and reduces stress from unpredictable situations.
If you are looking for a way to optimize cleaning, improve control, reduce manual labor, and at the same time maintain human involvement where it is necessary, the notification system from the robot assistant will be an important step towards the automated but controlled cleaning of the future.
