How to prepare a facility for the introduction of a Waybot cleaning robot: a step-by-step guide
Modern cleaning is inextricably linked to automation. New-generation robots, such as Waybot, allow you to increase productivity, minimize costs, and ensure consistent service quality. For many companies, the slogan “more cleaning, less staff” is becoming not just a trend, but a strategy. But before launching a robot at a facility, it is necessary to prepare it properly.
In this article, we will discuss how to prepare a site for the introduction of a cleaning robot, what nuances are important to consider, and why this approach guarantees cleaning efficiency even in large areas.
In this article, we will discuss how to prepare a site for the introduction of a cleaning robot, what nuances are important to consider, and why this approach guarantees cleaning efficiency even in large areas.
Why is site preparation necessary?
Increased efficiency from day one
High-quality preliminary preparation ensures maximum coverage, optimal routing, and uninterrupted operation. This is especially important for facilities larger than 1,000 m², where the robot and large areas must be “synchronized.”
Reduced risks and downtime
Errors during implementation without analyzing the facility lead to downtime, manual intervention, and disruptions to the cleaning schedule. Preparation helps to avoid this.
High-quality preliminary preparation ensures maximum coverage, optimal routing, and uninterrupted operation. This is especially important for facilities larger than 1,000 m², where the robot and large areas must be “synchronized.”
Reduced risks and downtime
Errors during implementation without analyzing the facility lead to downtime, manual intervention, and disruptions to the cleaning schedule. Preparation helps to avoid this.
Stage 1. Preliminary survey of the territory
Before launching Waybot at the facility, an audit is conducted with a specialist visit. This is a key stage during which the following are assessed:
area and layout;
number of zones and their specifics (corridors, lobbies, storage rooms);
presence of obstacles: furniture, display cases, counters;
floor coverings: tiles, laminate, carpet, etc.
📌 Purpose of the stage: to determine the technical readiness of the facility and the appropriate cleaning mode.
Stage 2. Creating a digital map for Waybot
Zoning and route optimization
In order for the cleaning robot to work autonomously, an accurate digital map of the facility is created. Areas are divided into logical zones depending on:
level of contamination;
frequency of use;
visitation schedule.
This approach ensures the automation of coverage of the necessary areas and the distribution of tasks according to priority.
💡 For example: the entrance area is cleaned more often, while technical rooms are cleaned according to a schedule.
Stage 3. Preparing the conditions for the robot to work
What needs to be provided in advance:
Charging station. Located in an easily accessible, moisture-protected area.
Cloud connection. Stable Wi-Fi for control and monitoring.
Movement path. Minimum thresholds and cables — the robot works better on flat surfaces.
Markers and signs. Installed in difficult areas (e.g., mirrored walls or glass partitions).
📌 Important: when using the robot in large areas, it is permissible to install several charging stations or organize refueling points.
Stage 4. Training and test run
Setting up scenarios and trial cleaning
After creating the map and installing the station, the robot is trained:
loading routes;
setting up a schedule;
determining pollution levels;
configuring sensors.
Next, a trial cleaning is carried out, during which the following are evaluated:
speed;
cleaning quality;
interaction with obstacles;
stability of communication and remote access.
Stage 5. Staff training and remote control setup
Control via tablet or cloud panel
Facility employees (managers or technical staff) are trained to operate the robot via a user-friendly interface. Standard features include:
starting and stopping cleaning;
switching between zones;
receiving notifications and statistics;
real-time task monitoring.
📱 Control from a tablet allows you to respond quickly to situations, even if the staff is not near the robot.
Stage 6. Integration into the overall cleaning schedule
Combining with manual labor
Although the robot's task is to automate coverage as much as possible, in some cases, partial manual cleaning is necessary (for example, when spilling liquids or cleaning hard-to-reach places). Therefore, it is important to:
create a flexible schedule;
divide areas between humans and machines;
eliminate duplication of tasks.
This ensures a balance between cleaning efficiency and resource savings.
Before launching Waybot at the facility, an audit is conducted with a specialist visit. This is a key stage during which the following are assessed:
area and layout;
number of zones and their specifics (corridors, lobbies, storage rooms);
presence of obstacles: furniture, display cases, counters;
floor coverings: tiles, laminate, carpet, etc.
📌 Purpose of the stage: to determine the technical readiness of the facility and the appropriate cleaning mode.
Stage 2. Creating a digital map for Waybot
Zoning and route optimization
In order for the cleaning robot to work autonomously, an accurate digital map of the facility is created. Areas are divided into logical zones depending on:
level of contamination;
frequency of use;
visitation schedule.
This approach ensures the automation of coverage of the necessary areas and the distribution of tasks according to priority.
💡 For example: the entrance area is cleaned more often, while technical rooms are cleaned according to a schedule.
Stage 3. Preparing the conditions for the robot to work
What needs to be provided in advance:
Charging station. Located in an easily accessible, moisture-protected area.
Cloud connection. Stable Wi-Fi for control and monitoring.
Movement path. Minimum thresholds and cables — the robot works better on flat surfaces.
Markers and signs. Installed in difficult areas (e.g., mirrored walls or glass partitions).
📌 Important: when using the robot in large areas, it is permissible to install several charging stations or organize refueling points.
Stage 4. Training and test run
Setting up scenarios and trial cleaning
After creating the map and installing the station, the robot is trained:
loading routes;
setting up a schedule;
determining pollution levels;
configuring sensors.
Next, a trial cleaning is carried out, during which the following are evaluated:
speed;
cleaning quality;
interaction with obstacles;
stability of communication and remote access.
Stage 5. Staff training and remote control setup
Control via tablet or cloud panel
Facility employees (managers or technical staff) are trained to operate the robot via a user-friendly interface. Standard features include:
starting and stopping cleaning;
switching between zones;
receiving notifications and statistics;
real-time task monitoring.
📱 Control from a tablet allows you to respond quickly to situations, even if the staff is not near the robot.
Stage 6. Integration into the overall cleaning schedule
Combining with manual labor
Although the robot's task is to automate coverage as much as possible, in some cases, partial manual cleaning is necessary (for example, when spilling liquids or cleaning hard-to-reach places). Therefore, it is important to:
create a flexible schedule;
divide areas between humans and machines;
eliminate duplication of tasks.
This ensures a balance between cleaning efficiency and resource savings.
- What else is important to consider before launching Five practical recommendations:
- Seasonality. In spring and autumn, there is increased pollution, especially at entrances.
- Type of facility. In shopping centers, it is important to work at night, in offices — early in the morning or at lunchtime.
- Maintenance. Regular replacement of consumables, software updates.
- Documentation. Evacuation plan, fire safety requirements.
- Safety. Standby mode and auto-stop when people approach.
- Why you should implement a robot right now
- The implementation of smart cleaning is not only a technological upgrade, but also a strategic advantage. Companies focused on more cleaning and fewer staff are already saving on costs, enhancing their reputation, and improving the sanitary condition of their facilities.
- This is especially important for:
- shopping centers and retail chains;
- warehouses and logistics centers;
- educational and medical institutions;
- airports, train stations, and business centers.
The introduction of the Waybot cleaning robot is a step towards innovative, sustainable, and scalable cleaning that can radically change the approach to cleaning in commercial, public, and industrial premises. However, like any high-tech system, the robot requires competent infrastructure preparation in order to realize its full potential.
What does high-quality facility preparation provide?
✅ Stable robot operation without downtime or intervention
✅ Accurate zoning focused on real tasks and the level of contamination
✅ Increased cleaning efficiency at the same or lower cost
✅ Reduced dependence on manual labor, especially for routine and repetitive tasks;
✅ Ability to process large areas quickly, autonomously, and without loss of quality;
✅ Easy integration with internal management and control systems.
Waybot is not just automated technology, but part of a smart cleaning ecosystem where everything — from routes to water dosage and mode changes — is controlled centrally and tailored to the specific conditions of the facility.
What you get as a result: Time and resource savings through automation of coverage;
Higher standards of cleanliness, especially in high-traffic facilities;
Flexibility in management: control from a tablet, remote monitoring, adaptive scenarios;
Safety and predictability — the robot will not get tired, forget, or disrupt the schedule;
Reduced environmental impact — less chemicals, water, and electricity.
Most importantly, you create a sustainable and modern cleaning system that scales with your business. Whether your shopping center is growing, new branches are opening, or logistics are expanding, Waybot adapts to changing conditions quickly and accurately.
If you are striving for long-term efficiency, cost optimization, and a high level of service, it's time to think about how you are preparing your facility for automation. That means it's time to implement Waybot. Competently, thoughtfully, and with an eye to the future.
What does high-quality facility preparation provide?
✅ Stable robot operation without downtime or intervention
✅ Accurate zoning focused on real tasks and the level of contamination
✅ Increased cleaning efficiency at the same or lower cost
✅ Reduced dependence on manual labor, especially for routine and repetitive tasks;
✅ Ability to process large areas quickly, autonomously, and without loss of quality;
✅ Easy integration with internal management and control systems.
Waybot is not just automated technology, but part of a smart cleaning ecosystem where everything — from routes to water dosage and mode changes — is controlled centrally and tailored to the specific conditions of the facility.
What you get as a result: Time and resource savings through automation of coverage;
Higher standards of cleanliness, especially in high-traffic facilities;
Flexibility in management: control from a tablet, remote monitoring, adaptive scenarios;
Safety and predictability — the robot will not get tired, forget, or disrupt the schedule;
Reduced environmental impact — less chemicals, water, and electricity.
Most importantly, you create a sustainable and modern cleaning system that scales with your business. Whether your shopping center is growing, new branches are opening, or logistics are expanding, Waybot adapts to changing conditions quickly and accurately.
If you are striving for long-term efficiency, cost optimization, and a high level of service, it's time to think about how you are preparing your facility for automation. That means it's time to implement Waybot. Competently, thoughtfully, and with an eye to the future.
