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How the Waybot robot keeps a cleaning log: log export and reporting
Cleaning during working hours has become possible thanks to Waybot intelligent robots, which can work safely among people, recording every action in a digital log. Continuous cleaning technology and the ability to clean without downtime require a reliable accounting system that is transparent to cleaning contractors and management companies. One of Waybot's key advantages is its ability to automatically keep a cleaning log, with the ability to download logs and generate reports in real time.
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Why it is important to record the cleaning process
Modern commercial premises — from offices and shopping centers to business centers — place high demands on the quality and regularity of cleaning. One of the conditions for assessing quality is transparent reporting.
The cleaning log allows you to:
monitor the cleaning schedule;
record cleaning during working hours, including peak periods;
track continuous cleaning and adjust the route in case of changes;
provide the customer with proof of work completion;
prevent downtime and eliminate repeated passes through the same areas.
How the cleaning log works in the Waybot system Automatic action logging
Each action of the robot is recorded in the logs:
start and end time of cleaning;
movement route;
area and square footage;
level of contamination (if the scanning function is used);
signals about obstacles and detours;
notifications about refueling or charging.
The Waybot system collects this data in a cleaning log, which is accessible through a cloud-based management interface.
Cleaning without downtime — thanks to planning
Waybot is integrated with an intelligent planner that builds a route taking into account:
current room occupancy;
peak traffic times;
cleaning requirements during working hours;
event and session schedules.
This ensures that cleaning takes place without downtime, without blocking areas, and without crossing paths with employees.
The cleaning log allows you to:
monitor the cleaning schedule;
record cleaning during working hours, including peak periods;
track continuous cleaning and adjust the route in case of changes;
provide the customer with proof of work completion;
prevent downtime and eliminate repeated passes through the same areas.
How the cleaning log works in the Waybot system Automatic action logging
Each action of the robot is recorded in the logs:
start and end time of cleaning;
movement route;
area and square footage;
level of contamination (if the scanning function is used);
signals about obstacles and detours;
notifications about refueling or charging.
The Waybot system collects this data in a cleaning log, which is accessible through a cloud-based management interface.
Cleaning without downtime — thanks to planning
Waybot is integrated with an intelligent planner that builds a route taking into account:
current room occupancy;
peak traffic times;
cleaning requirements during working hours;
event and session schedules.
This ensures that cleaning takes place without downtime, without blocking areas, and without crossing paths with employees.
- Examples of logs and reports
- Here is what typical information from the cleaning log looks like (text instead of a table):
- Date: 07/31/2025
- Start of cleaning: 08:10
- End of cleaning: 10:30
- Area cleaned: 1,230 m²
- Areas: lobby, corridors 1–3, meeting room A
- Obstacles: 2 temporary objects (mobile furniture) — successfully bypassed
- Status: completed
- Charge: initial 98%, final 63%
- Operator intervention: no
- System comments: route automatically optimized due to crowd
- Integration of reporting into the control system
- The cleaning log can be:
- downloaded in PDF or CSV format;
- integrated with BMS (building management system);
- automatically sent by e-mail to those responsible for cleaning;
- connected to SLA accounting platforms;
- used as confirmation of contract obligations.
- Benefits of keeping a log for business 1. Increased customer trust
- By providing detailed cleaning reports, the business strengthens its reputation and demonstrates transparency.
- 2. Simplified control
- Cleaning contractors can reduce manual checks — all they need to do is open the log.
- 3. Increased efficiency
- Log analysis helps identify weaknesses in the schedule or recurring problems — and eliminate them.
- 4. Transparent cleaning during working hours
- Whereas cleaning used to be postponed until the morning or night, it is now possible to provide continuous service with full digital control and safe working conditions for people.
- Convenience for operators and IT departments
- Waybot allows you to:
- set the frequency of log uploads (daily, weekly, after each shift);
- restrict access to the log by role (e.g., administrator, technician, contractor);
- use API for integration with corporate dashboards;
- connect reports by zone, time interval, and employee.
- Cloud reporting and data protection
- Waybot uses a secure cloud platform that meets corporate security requirements:
- log encryption during transmission;
- backup;
- two-factor authentication;
- storage of history for 3+ months (longer upon request).
Examples of scenarios: how the log works in real life
2,000 m² office: continuous cleaning during working hours
The robot operates on a schedule three times a day: morning, afternoon, and evening. Reports are automatically sent to the cleaning manager and floor administrator. Each log contains data on zones, deviations, and reports of obstructions.
Shopping center: robot among people
Waybot determines the density of the flow of customers and adjusts its route. In case of a crowd, it bypasses the area or postpones its return to it. All this is recorded in the log, including exact time stamps and route changes.
Advanced analytics capabilities
Cleaning logs can be used to:
build heat maps of contamination;
calculate actual workload by day of the week;
analyze cleaning efficiency in different areas;
justify schedule changes.
Such data is especially valuable in offices with hybrid schedules, where employee traffic varies greatly.
2,000 m² office: continuous cleaning during working hours
The robot operates on a schedule three times a day: morning, afternoon, and evening. Reports are automatically sent to the cleaning manager and floor administrator. Each log contains data on zones, deviations, and reports of obstructions.
Shopping center: robot among people
Waybot determines the density of the flow of customers and adjusts its route. In case of a crowd, it bypasses the area or postpones its return to it. All this is recorded in the log, including exact time stamps and route changes.
Advanced analytics capabilities
Cleaning logs can be used to:
build heat maps of contamination;
calculate actual workload by day of the week;
analyze cleaning efficiency in different areas;
justify schedule changes.
Such data is especially valuable in offices with hybrid schedules, where employee traffic varies greatly.
Cleaning during working hours, especially in high-traffic areas such as offices, shopping centers, and medical facilities, requires not only high mobility from the equipment, but also transparency of actions. That is why keeping a detailed cleaning log is not an option, but a mandatory element of modern cleaning.
Waybot Robotics offers a comprehensive approach: the robot works among people without disturbing them, performs continuous cleaning, and carefully records each stage of the work. The logging system allows you to:
reduce downtime by adjusting the route in a timely manner;
optimize the schedule based on the actual occupancy of the premises;
provide evidence of cleaning performed in case of audits or disputes;
automate reporting, eliminating manual labor by operators and administrators;
increase the trust of tenants, customers, and property owners.
This level of transparency makes it possible to deploy robots even in premium commercial properties with high service requirements.
The advantages of Waybot cleaning logs in one list: ✔️ Complete history of routes, events, and equipment status;
✔️ Flexible scheduling of log uploads;
✔️ Support for integration with BI platforms and BMS systems;
✔️ Data protection at the corporate security level;
✔️ Convenient cloud access to reports for all interested parties.
Ultimately, robotic cleaning with automatic logging and reporting is not just a replacement for staff, but an intelligent cleaning quality management system.
For businesses, this means:
Reduced operating costs;
Improved SLA accuracy;
Optimized time and resources;
Scalability without increasing the load on IT or logistics.
Most importantly, it means the ability to organize cleaning without downtime, even during peak hours, without conflicts with visitors and without losing control of the process.
Waybot Robotics offers a comprehensive approach: the robot works among people without disturbing them, performs continuous cleaning, and carefully records each stage of the work. The logging system allows you to:
reduce downtime by adjusting the route in a timely manner;
optimize the schedule based on the actual occupancy of the premises;
provide evidence of cleaning performed in case of audits or disputes;
automate reporting, eliminating manual labor by operators and administrators;
increase the trust of tenants, customers, and property owners.
This level of transparency makes it possible to deploy robots even in premium commercial properties with high service requirements.
The advantages of Waybot cleaning logs in one list: ✔️ Complete history of routes, events, and equipment status;
✔️ Flexible scheduling of log uploads;
✔️ Support for integration with BI platforms and BMS systems;
✔️ Data protection at the corporate security level;
✔️ Convenient cloud access to reports for all interested parties.
Ultimately, robotic cleaning with automatic logging and reporting is not just a replacement for staff, but an intelligent cleaning quality management system.
For businesses, this means:
Reduced operating costs;
Improved SLA accuracy;
Optimized time and resources;
Scalability without increasing the load on IT or logistics.
Most importantly, it means the ability to organize cleaning without downtime, even during peak hours, without conflicts with visitors and without losing control of the process.
